Grants Specialist - Competitive Grants Office

Waterbury Public Schools

JOB CLASSIFICATION TITLE
Grants Specialist
DEPARTMENT
Competitive Grants Office
INCUMBENT NAME
Grants

BARGAINING UNIT CLASSIFICATION
Non-Union*
REPORTS TO:
Receives direction from the Grant Writer.
FLSA DESIGNATION
Non-Exempt; 12 Month; 35 hours per week; $25 - $30 hourly rate. Note: This is a grant-funded, non-Union position with benefits that exists as long as funds are available.

1. Associate’s degree or at least thirty college credits.
2. Experience working in grants, development, philanthropy or a related field.
3. Preferred: Bachelor’s degree; experience with Adobe, and experience in an urban school district and/or a multi-cultural environment.

1. In addition to the checking of references and of facts stated in the application, a thorough background investigation of each candidate may be made prior to appointment.

• Excellent written and verbal communication skills;
• Proficiency in use of PCs with Microsoft Windows operating system and Office programs including WORD, Excel, PowerPoint, and Outlook;
• Ability to interact effectively with all stakeholders;
• Ability to maintain confidentiality and to demonstrate consistent good judgment, tact and courtesy;
• Ability to perform basic mathematical computations with speed and accuracy;
• Ability to prioritize work, to self-motivate, and to use time effectively;
• Ability to quickly learn new skills;
• Ability to utilize computer software;
• Ability to work as part of a team;
• Ability to work independently with great attention to detail;
• Ability to work with individuals from diverse backgrounds.

• Research grant opportunities using office software programs, Internet, email alerts and/or other resources;
• Review and evaluate grant opportunities for fit with District and office priorities;
• Conduct research related to grant proposals, and compile data from various sources as requested;
• Prepare charts, graphs and other graphic representations of information for proposals and reports;
• Assist with budget calculations and prepare grant budget documents;
• Maintain a computer database of grant partners and prospective grant prospects;
• Maintain the office grant/project deadline calendar;
• Handle specific requests related to entitlement grants;
• Promote and model respectful professional climate/relationships;
• Utilize excellent customer service/interpersonal skills in dealing with office contacts, other office staff, District and Municipal personnel, grantor representatives, community agencies and the community at large;
• Manage reception area. Answer telephones, screen incoming calls, and provide information to callers using in-depth knowledge of the office and its function;
• Handle U.S. mail and inter-office mail. Screen letters, memos, reports and materials to determine action required. Make related recommendations to the Grant Writer.
• Type, revise, or otherwise prepare documents including grant applications, revisions and reports.
• Compose routine letters and memos for the Grant Writer;
• Create and maintain grants related logs, records and files. Maintain grant related electronic and hard copy files as required by the Grant Writer;
• Arrange and coordinate meetings including attendees, meeting space, equipment, refreshments;
• Order and receive all office purchase;
• Manage maintenance and repair of all office equipment;
• Supervise other staff such as interns or temporary help, as directed by the Grant Writer;
• Perform other related work as required by the Grant Writer.