School of Medicine:
Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.
Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.
The Duke Department of Neurosurgery engages in basic, translational and clinical research focused on conquering diseases of the nervous system. Our research teams are led by a productive group of clinically active neurosurgeons, neuro-oncologists, surgeon scientists and eight dedicated PhD researchers. Overall, the team has been awarded more than $22 million in grant support.
Provide administrative support and program coordination for up to six Neurosurgery Research Faculty. Advise and manage all administrative responsibilities for the faculty and provide assistance to their laboratory staff for vital functions of faculty.
Responsible for ensuring timely clearing of corporate card purchases for all faculty and staff in the assigned labs. Make travel arrangements and itineraries for assigned faculty. Schedule and coordinate arrangements for speaking engagements, attendance at seminars and conferences. Keep an accurate list of due dates for memberships, journal subscriptions and any required certifications. Keep an accurate database of expenses charges for each faculty member. Ensure timely renewals.
For clinical research, assist with recruiting subjects and scheduling testing. Assist with marketing and communication with subjects. Coordinate reimbursements and payments to subjects.
Responsible for consistent CV updates and updating Scholars@Duke. Assist with coordination of grants. Prepare biosketch for grant submissions. Keep track of IRB’s.
Independently generate complex and detailed presentations and reports.
While utilizing the preferred calendaring tool (Google, Outlook), ensure proper management of calendars. Schedule meetings, speaking engagements, etc. Make arrangements for visiting observers, medical students, speakers, and all other guests.
Responsible for organizing and composing emails and letters on behalf of faculty. Attend meetings to provide information and serve as a resource person; interview callers; answer questions concerning research faculty activities and transmit instructions and/or information to and from staff members; serve as liaison with administrative personnel, other faculty and staff.
Control and maintain files of records, reports and correspondence required for reference and efficient operation. Create and insure maintenance of up-to-date procedural manuals and related records
Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.
Work generally requires four years of related secretarial/clerical OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.