School of Nursing Established in 1931, Duke University School of Nursing is among the top-ranked of the nationâ€™s nursing schools. The school is proud of its overarching commitment to educating the next generation of nurse leaders and advancing the roleof nurses and nursing in the transformation of health care and in the expansion of health equity. The School of Nursing has an inclusive and diverse community that supports the professional goals of its students, faculty, and staff as they pursue excellence. Comprised of 1,600 faculty, staff, instructors, and students, the Duke University School of Nursing, Duke University School of Medicine, and Duke University Health System are a part of Duke Health. The Duke University Health System is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a network of health services. It encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.
NOTE - Please submit both a cover letter and resume when applying.
Development Projects Coordinator
Working Title: Development Associate
Job Code: 2303 Revised Date: August 2022
Level 11 FLSA: Exempt
Job Family: 34, External Affairs
Responsible for working collaboratively with the Duke University School of Nursing Development and Alumni Affairs team to initiate and assist with activities in the cultivation, solicitation, and stewardship of individuals and organizations, and to perform other activities as needed in alignment with the goals of the department.
Prospect Strategy and Fundraising Support – 60%
- Proactively coordinate, manage, and prioritize the prospect portfolio work of the Dean and Associate Dean across all stages of the fundraising cycle.
- Research, compile and compose accurate and confidential information on prospects and donors to inform and drive prospect management strategies.
- Serve as liaison to Duke Health Development and Alumni Affairs Research and Prospect Management teams and provide support for other development and major gifts committees as needed.
- Thoroughly review prospect files and data systems, research and gather information to develop briefing materials, talking points and other information to prepare fundraisers, leaders, and faculty members for meetings, phone calls, events, and other interactions with individual prospects and donors, as well as representatives from foundations.
- Assist the Associate Dean in creating trip lists for development travel. Schedule visits on behalf of Dean and Associate Dean with donors and prospects, anticipating and drafting pre- and follow-up correspondence, and assisting with travel coordination, often in collaboration with Dean’s office.
- Manage grant reporting deadlines in cooperation with DHDAA Foundations colleagues and work with gift officers and faculty members to meet all requirements.
- Enter donor activity into Duke’s relationship management database (DADD) on behalf of Associate Dean in a timely fashion; manage entry and updates of prospect cycle activity for the team.
Stewardship and Communication – 25%
- Proactively provide and monitor visit follow-up and stewardship action for donors through appropriate correspondence on behalf of Associate Dean and Dean; develop and manage new process for regular touches with top prospects.
- Develop documents that seek financial support, including the creation of formal proposals, Letters of Intent, and email correspondence, typically in coordination with colleagues across Duke Health and University Development; manage RFP notifications to SON faculty.
- Draft and manage correspondence for a variety of purposes to include, but not limited to, letters and emails acknowledging gifts and commitments, solicitations for central Annual Fund appeals and targeted solicitations, stewardship, and other projects as assigned.
Project and Event Management – 15%
- Create a system to determine event ROI and manage data.
- Prepare briefing documents, meeting materials, and other information to support prospect meetings and campus visits. Interface with constituents in planning such meetings and visits.
- Manage the nomination process of the School’s Board of Visitors and Nursing Alumni Council to further engage and steward prospects and donors.
- Manage and assist with special projects and events, including planning for and implementing the meetings of the Board of Visitors and Nursing Alumni Council.
- Other duties as assigned.
Work requires communications, analytical and organizational skills generally acquired through completion of a Bachelor's degree program.
Work requires two years of related experience in Development or Project Management. Must be organized and detail oriented and have demonstrated ability to use software applications, databases, and networked informational systems. Development experience in higher education or a health care setting is preferred.
Additional Department Preferred Skills
- Demonstrated knowledge of the fundamentals of fundraising/advancement.
- Excellent customer service skills.
- Excellent written and verbal communication skills and the ability to communicate effectively with a diverse group of individuals in a diplomatic and professional manner.
- Demonstrated ability to handle multiple, complex fundraising project activities and simultaneously participate in the coordination of solicitation and stewardship strategies.
- Ability to be flexible in working independently as well as collaboratively with senior-level management and others to achieve defined goals.
- Possess the traits of good judgment and discretion in communicating with colleagues and constituents.
- Demonstrated initiative to organize and follow through with complex tasks to meet deadlines.
- An authentic appreciation for the importance of higher education and research conducted at a top-ranked university.
- Demonstrated ability to thrive and succeed in a culture that is results-oriented and fast paced where the team is proactive and focused on consistently advancing prospects toward closing gifts.
- Consensus building skills, collegiality, and the agility necessary to build relationships across multiple constituencies.
- Resourcefulness in analyzing situations, finding, and recommending appropriate solutions to problems and initiative in presenting alternatives and implementing solutions.
- Demonstrated proficiency with data management and database oversight.
- Demonstrated proficiency with Microsoft Office Suite to include Word, Power Point, Excel, and Teams is preferred.
- Demonstrated proficiency with Zoom.
NOTE - Please submit both a cover letter and resume when applying.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
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