Executive Assistant

Denver Public Schools | Denver, CO, United States

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Posted Date 7/28/2022
Description

OFFICE OF SCHOOLS

Traditional 235 work days

FTE: 1.0

Salary Range: $56,277 - $68,243

Essential Functions and Objectives:

Supports individuals, teams and/or departments through facilitating and regulating a series of activities and work streams. Carries out specific tasks based on established procedures, to ensure a broader set of priorities and objectives are met. Primary focus on execution of assigned tasks in a specific area of responsibility, with a non-technical scope and a high degree of customer service.

Provides division level confidential administrative support to deputy superintendents. Acts as a primary contact and coordinates and/or responds to questions regarding District-wide activities, policies and procedures. Coordinates meetings and activities with other departments, functions and outside agencies. Acts as a liaison with all levels of District staff and community representatives.

- Provides assistance and support by identifying and prioritizing incoming information and requests; delegates and/or directs issues to appropriate department or District personnel.

- Researches, collects and compiles data, prepares reports, financial analysis, surveys and other materials for the Assistant Superintendent, Cabinet members and District stakeholders.

- Serves as the primary contact person for administrative issues of a complex and confidential nature, drafts correspondence, and plans and prepares reports; makes decisions and takes action within agreed upon limits.

- Compiles and tracks department projects and is responsible for planning, organizing and delegating to ensure the smooth and efficient operation of the division.

- Plans, organizes and schedules meetings and takes and publishes minutes and agendas; tracks, follows up on and coordinates action items until satisfactory completion.

- Performs budgetary and accounting functions for department, such as monitoring annual budget, transferring budget monies, purchasing large ticket items, processing invoices and maintaining petty cash.

- Organizes, tracks and participates in District, building or department special projects.

- Answers inquires and offers assistance to parental/community concerns in routine and non-routine matters using appropriate initiative; screens calls and refers as appropriate.

- May coordinate or direct the activities of department support staff, student aides, or volunteers.

Knowledge, Experience & Other Qualifications:

- Seven (7) or more years of secretarial and administrative assistant experience is required.

- Three (3) or more years of experience assisting an executive of an organization is required.

- If using personal vehicle to conduct work business, must have a valid Colorado driver’s license or be able to obtain a Colorado driver’s license within the state’s required time frame for new residents and meet the District’s insurability requirements.

- Advanced verbal and written communication, interpersonal, time management, problem solving and report preparation skills.

- Intermediate knowledge of accounting, budget systems and math.

- Effectively handles multiple demands and competing deadlines.

- Strong leadership, supervisory, organizational and multi-tasking skills.

- Ability to communicate, interact and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds.

- High degree of integrity in handling confidential information.

- Ability to promote and follow Board of Education policies, District policies and department procedures, and direction from supervisor.

- Ability to champion the District's vision, educational advancement of its students, the Denver Plan and the District’s strategic goals.

- Advanced experience and proficiency with Google Suite.

- Bilingual skills in Spanish preferred.

Education Requirements:

- Bachelor's Degree or relevant work experience is required.

- Bachelor's Degree in Business Administration or related field is preferred.

Additional Information:

- Work Year Calendars (including accrued time off): http://thecommons.dpsk12.org/Page/1129

- Benefits (including DPS contributions): http://thecommons.dpsk12.org/Page/1397

- Compensation Structures: http://thecommons.dpsk12.org/Page/244

- Employee must live and work with a permanent home address in Colorado while working for Denver Public Schools.

About Denver Public Schools:

Denver Public Schools is committed to meeting the educational needs of every student with great schools in every neighborhood. Our goal is to provide every child in Denver with rigorous, enriching educational opportunities from preschool through high school graduation. DPS is comprised of nearly 200 schools including traditional, magnet, charter and alternative pathways schools, with an enrollment of more than 90,000 students.

DPS has become the fastest-growing school district in the country in terms of enrollment and the fastest-growing large school district in the state in terms of student academic growth. Learn more at dpsk12.org.

Denver Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.

Employment Type
Full time
Category
Education | Executive
Education
Support Staff

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