Job Description SummaryUnder the general supervision of the Administrative Manger II, the position is expected to manage and coordinate professional accounting for the cost centers assigned within the Department of Surgery. Responsibilities include processing and maintenance of personnel records and funding documents, the application of fund and cost accounting methods reflecting the account activity of an estimated 100 cost centers, culminating in the ability to assist in preparing departmental budget and financial statements.
EntityMedical University of South Carolina (MUSC - Univ)
Cost CenterCC001066 COM SURG Administration CC
Pay Rate TypeSalary
Scheduled Weekly Hours40
- 20% - Responsible for the daily fund management of all cost centers. Oversee financial transactions, revenue and payroll accounts, verifying accounting documents. Facilitate processing of revenue and deposits.
- 20% - Manages and coordinates all accounts receivable for department as well as ensuring timely billing for clinical trials and tracking of payments. Oversees all MUSC, UMA and MUSC Foundation deposits.
- 15% - Monitoring and resolving cash deficits. Tracking specific commitments made by Department Leadership. Knowledge of operational spending vs discretionary spending. Develops, performs complex analysis and timely prepares and distributes of PI Reports to all funded researchers. Develops solutions and owns implementation of solutions for grant management. Timely notification of important issues to Department Leadership. Works closely with GCA on FFRs and timely close out of sponsored projects. Anticipates problems, and proactively puts measures in place to prevent problematic issues.
- 15% - Prepares funding documents to include costing allocations, payroll accounting adjustments and Affiliate Salary Worksheets as required due to changes in assigned effort on cost centers, salary increases, encumbrance extensions, employment status, etc., on assigned projects. Oversee the clinical FTE process. Calculates personal service expenditures, allots appropriated personal service funds, monitors personal service fund changes and apprises management of unbudgeted actions.
- 15% - Prepares timely summary reports of department and division accounts and coordinating balances. Analyzes reports for discrepancies and any compliance issues. Assists with month-end and year-end activities by processing journal and budget entries.
- 10% - Assists professional staff in implementing financial procedural changes, determining fund sources and ensuring fund availability. Provides guidance and training for those within the department responsible for submitting expense reports and procurement transactions for UMA and MUSC cost centers. 10%
- 5% - Serves as trainer for new accountant/fiscal analysts, as requested. Provides timely notification of important issues to Department Leadership. Carries out special projects and performs additional assignments as needed at the request of Department Leadership.
Additional Job Description
A bachelor's degree with accounting courses and five years professional experience in a related area such as accounting, auditing, banking or finance.
(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Additional New Requirements: Computer literacy.
The Department of Surgery is dedicated to ensuring the voices of our trainees, staff, faculty, and patients are heard; their thoughts are respected and their feelings are valued. We pride ourselves on creating an inclusive culture dedicated to helping shape the field of surgery to be more diverse. We value our residents, fellows, faculty, and staff of every race, religion, national origin, sexual orientation, gender identity, and disability. Our goal is to continue to expand our diversity within our talented team, which leads to even more inclusive patient-centered care. Please click on the link below to learn more about our diversity efforts.
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
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