UNIV - Administrative Assistant - Surgery: Transplant Surgery

Medical University of South Carolina | Charleston, SC, United States

Applying to this job will open a new window on the employer's web site to apply there.

Posted Date 5/14/2023

Job Description Summary

The Department of Surgery is actively recruiting for an Administrative Assistant for the Division of Transplant Surgery. This autonomous position provides high level administrative support to select surgeons within the Division of Transplant Surgery and performs various duties for clinical, academic, research, and public service activities in order to optimize time spent by these doctors on administrative matters.


Medical University of South Carolina (MUSC - Univ)

Worker Type


Worker Sub-Type?


Cost Center

CC001074 COM SURG Transplant Surgery CC

Pay Rate Type


Pay Grade


Pay Range

Scheduled Weekly Hours


Work Shift

Job Description

Pay Range:

$29,061.00 - $41,415.00 - $53,769.00 (min - mid - max)

Job Duties:

  • Provides administrative support to attending surgeons, faculty, advanced practice providers, PharmD and research coordinators. Coordinate the daily schedules of faculty and staff within the division to include meetings, appointments, and surgeries. Arranges travel plans (flight and hotel), meeting registration and prepares reimbursement requests for select faculty and staff. -25%
  • Schedules patients for surgery and assists the division with necessary changes or updates needed to the system in relation to CPT codes and other coding descriptions. Confirms insurance approval for patient’s surgery. Coordinates the necessary arrangements with the admitting office to include informing them of the patient’s insurance information and any special requirements they may need. Ensures that patients and/or referring physicians are contacted regarding patient admission, appointments and surgery dates. Works with OR Schedulers to use block OR time appropriately and schedule any special surgeries (Davinci robot, non-block days, etc.)-25%
  • Provides administrative support to the Vascular Access Nurse Coordinator in scheduling vascular access surgeries and coordinating the care of dialysis patients. Maintains medical records and assists with scheduling of patients in the vascular access clinic, including referrals/records from outside facilities, pre-authorizations, and the coordination of emergency patients. -20%
  • Coordinates with administrative coordinator on submitting and approving time off requests in OurDay. Responsible for the coordination of students to participate in the MUSC job shadowing and career exploration program for the division, ensuring all of the necessary requirements are met. Provide administrative support to Transplant ICCE structure as needed. -10%
  • Supervises the completion of operative reports, letters and patient charting in EPIC. Ensures that the format, grammar, spelling, and punctuation are correct in office forms and correspondence. -10%
  • Manages and schedules clinic appointments as needed; reviews clinics prior to clinic date to ensure that they are scheduled appropriately. -10%

MUSC Minimum Training and Experience Requirements:
A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding.

MUSC Physical Requirements:
(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)

Ability to perform job functions while standing. (Frequent)
Ability to perform job functions while sitting. (Frequent)
Ability to perform job functions while walking. (Frequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to perform job functions from kneeling positions. (Infrequent)
Ability to bend at the waist. (Infrequent)
Ability to squat and perform job functions. (Infrequent)
Ability to perform 'pinching' operations. (Infrequent)
Ability to fully use both hands/arms. (Continuous)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Continuous)
Possess good finger dexterity. (Continuous)
Ability to lift and carry 15# , unassisted. (Infrequent)
Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent)
Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent)
Ability to push/pull objects to 15 #, unassisted. (Infrequent)
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Continuous)
Ability to see and recognize objects at a distance. (Continuous)
Ability to match or discriminate between colors. (Frequent)
Ability to determine distance/relationship between objects; depth perception. (Continuous)
Good peripheral vision capabilities. (Continuous)
Ability to maintain hearing acuity, with correction. (Continuous)
Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous)
Ability to perform gross motor functions with frequent fine motor movements. (Continuous)
Ability to work in dusty areas (Infrequent)

Additional Job Description

The Department of Surgery is dedicated to ensuring the voices of our trainees, staff, faculty, and patients are heard; their thoughts are respected and their feelings are valued.  We pride ourselves on creating an inclusive culture dedicated to helping shape the field of surgery to be more diverse. We value our residents, fellows, faculty, and staff of every race, religion, national origin, sexual orientation, gender identity, and disability. Our goal is to continue to expand our diversity within our talented team, which leads to even more inclusive patient-centered care. Please click on the link below to learn more about our diversity efforts.


If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees

Salary29,061.00 Hour
Employment Type
Full time
Administration | Healthcare & Public Health

Share this job