UNIV - Administrative Assistant - Surgery: Vascular Surgery

Medical University of South Carolina | Charleston, SC, United States

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Posted Date 7/20/2021
Description Job no: 532226
Entity: MUSC University
Department: COLLEGE OF MEDICINE - COM-Surgery
Sub Department: UNIV-2270303-Vascular Surgery
Work type: Full-Time
Employee Type: UNIV - Classified
Location: Charleston, SC-Downtown
Categories: Administrative & Non-Clinical Professionals
Pay scale: UNIV-Band 4: $28,216.00 - $40,210.00 - $52,204.00 (min - mid - max)

FLSA: Hourly

Job Summary: The Department of Surgery, Division of Vascular Surgery is actively recruiting for an Administrative Assistant.

Payscale Salary Range: UNIV-Band 4: $28,216.00 - $40,210.00 - $52,204.00 (min - mid - max)

Job Duties:

  • 20% - Serves as an Administrative Assistant to surgeons within the Division of Vascular Surgery. Coordinates schedules, including scheduling meetings, preparing travel arrangements. Maintains calendars and assembles all appropriate information for upcoming meetings. Briefs physician prior to meetings. - (Essential)
  • 20% - Manages patient referrals ensuring that all outside records are reviewed and appropriate ancillary tests have been requested. Enter orders for vascular labs into EPIC. Check fax at specified intervals of the day. - (Essential)
  • 20% - Responsible for scheduling and coordinating patient surgeries, diagnostic tests, or other ancillary procedures. Updates the Vascular Registry database and Pathways database. - (Essential)
  • 15% - Manages and schedules clinic appointments, revises clinic schedules as necessary, reviews clinics prior to clinic date to ensure that they are scheduled appropriately. Reconcile the Beaufort outreach clinic arrival process. - (Essential)
  • 10% - Coordinates all administrative requirements of faculty member i.e. track CME credits, assist with applications and licenses, coordinate reimbursements, triage phone calls, sort and respond to mail correspondence. - (Essential)
  • 10% - Manage the dictation of surgeons and clinical support personnel. Upload, proof and fax clinic notes to referring and consulting physicians. - (Essential)
  • 5% - Responsible for scanning all new patient consults. Keep scanning up to date per file as additional records are received on patient. - (Essential)

Minimum Experience and Training Requirements: A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding.


Physical Requirements: Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# , unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent) Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects to 15 #, unassisted. (Infrequent) Ability to maintain 20/20 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas (Infrequent)

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.


Opening date: Eastern Daylight Time
Applications close: Eastern Daylight Time

FLSA: Hourly

Job Summary: The Department of Surgery, Division of Vascular Surgery is actively recruiting for an Administrative Assistant.

Payscale Salary Range: UNIV-Band 4: $28,216.00 - $40,210.00 - $52,204.00 (min - mid - max)

Job Duties:

  • 20% - Serves as an Administrative Assistant to surgeons within the Division of Vascular Surgery. Coordinates schedules, including scheduling meetings, preparing travel arrangements. Maintains calendars and assembles all appropriate information for upcoming meetings. Briefs physician prior to meetings. - (Essential)
  • 20% - Manages patient referrals ensuring that all outside records are reviewed and appropriate ancillary tests have been requested. Enter orders for vascular labs into EPIC. Check fax at specified intervals of the day. - (Essential)
  • 20% - Responsible for scheduling and coordinating patient surgeries, diagnostic tests, or other ancillary procedures. Updates the Vascular Registry database and Pathways database. - (Essential)
  • 15% - Manages and schedules clinic appointments, revises clinic schedules as necessary, reviews clinics prior to clinic date to ensure that they are scheduled appropriately. Reconcile the Beaufort outreach clinic arrival process. - (Essential)
  • 10% - Coordinates all administrative requirements of faculty member i.e. track CME credits, assist with applications and licenses, coordinate reimbursements, triage phone calls, sort and respond to mail correspondence. - (Essential)
  • 10% - Manage the dictation of surgeons and clinical support personnel. Upload, proof and fax clinic notes to referring and consulting physicians. - (Essential)
  • 5% - Responsible for scanning all new patient consults. Keep scanning up to date per file as additional records are received on patient. - (Essential)

Minimum Experience and Training Requirements: A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding.


Physical Requirements: Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# , unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent) Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects to 15 #, unassisted. (Infrequent) Ability to maintain 20/20 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas (Infrequent)

Category
Administration

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