Program Assistant

Phillips Exeter Academy | Exeter, NH, United States

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Posted Date 2/22/2024

REPORTS TO: Deputy Director of the Exeter Fund

SCHEDULE: Full-time, 37.5 hours/week, typical hours Monday - Friday 8:30am - 5:00pm. Schedule may vary according to departmental and Academy needs.

START DATE: July 1, 2024

Pay Group



Fiscal Year Weeks




Bi Weekly (Hourly)



Full year (52 weeks)


Institutional Advancement


Position Purpose

Supports the Director and Associate Directors with technological and administrative operations of the Exeter Fund office.

Job Responsibilities

  • Provides general clerical support for Exeter Fund Directors including processing letters, mailing materials, emailing solicitations and tracking committee assignments.
  • Coordinates the production and maintenance of solicitation lists for Exeter Fund Directors and the delivery of progress reports as required.
  • Assists with the coordination of reunion class fundraising by producing reports to help prepare materials for meetings or conference calls.
  • Schedules meetings, prepares itineraries, produces expense reports, maintains updated class letterheads.
  • Assists with gift acknowledgments.
  • Ensures that gifts received over the phone and by email are promptly received by contribution management staff for processing.
  • Responsible for generating a variety of fundraising reports and analyzing the data for accuracy.
  • Assumes shared responsibility for telephone and physical coverage of the Exeter Fund office.
  • Works collaboratively with other Advancement staff to promote efficiencies and to develop and maintain goodwill, respect and cooperation.
  • Provides assistance and support during reunion weekends, Exeter Leadership Weekend, and other Advancement events on campus as needed.

Knowledge, Skills and Competencies

  • Respect for diversity of identities and experiences, an orientation toward equity and inclusion, and cultural competency in all aspects of Academy life.
  • Independent decision-making and professional judgment.
  • Strong interpersonal skills with ability to develop and maintain collegial relationships.
  • Excellent communication (written and verbal) skills.
  • Demonstrated ability to work with students by building trust and credibility.
  • Excellent analytical and problem solving skills as well as a strong customer focus.
  • A strict adherence to confidential policies is required.
  • Ability to work independently and handle multiple priorities and deadlines simultaneously.
  • Proficient in MS Office. Database management and reporting. Social media tools.
  • Willingness and ability to learn additional applications as needed.
  • High degree of organizational skills with the ability to be flexible and multi-task with accuracy.
  • Ability to follow verbal and written directions, maintain a professional demeanor and restraint at all times, including stressful situations.
  • Demonstrated commitment to diversity and inclusivity and to serving the needs of a diverse and inclusive community with diplomacy and tact.

Direct/Indirect Reports


Position Requirements


  • Associate’s degree or equivalent combination of education and experience required.


  • 3+ years in a professional fundraising office or educational environment desired.

Additional Requirements

  1. Successfully complete a criminal background check (reviewed every 5 years).
  2. Clean Driving record (reviewed annually).
Employment Type
Full time

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