Administrative Assistant

Henrico County Public Schools | Henrico, VA, United States

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Posted Date 5/06/2024

Job Title

Administrative Assistant


Henrico, VA, US

Organization Name

HCPS - Elementary Education

About Us

Henrico County Public Schools is one of the six largest county public school divisions in Virginia with a nationally recognized educational program. Henrico County is a suburban community surrounding the city of Richmond, VA. We are 104 miles from the Atlantic Ocean to the east; 94 miles from the scenic Sky Line Drive to the west; 106 miles from Washington, D.C. to the north; and 75 miles from the North Carolina border to the south.

Our Mission:

Henrico County Public Schools, an innovative leader in educational excellence, will actively engage our students in diverse educational, social and civic learning experiences that inspire and empower them to become contributing citizens.

General Statement of Duties

This vacancy is available on July 1, 2024. This 12 month/260 day/8 hours per day position is located in HCPS's Central Office and will provide direct clerical support to administrators and staff within the Elementary Education Department.

Essential Duties

· Coordinates the activities of the department by ensuring that deadlines and assignments are met;

· Coordinates the distribution of incoming financial transaction documents, i.e. requisitions, IDTs, travel, transfers, plus school-related leave and field trip forms for posting and signature;

· Maintains a complex calendar of appointments by scheduling meetings, arranging conferences through coordination of schedules, and performing duties to reserve meeting places, notify participants, and mail agendas;

· Prepares a daily, typed agenda of appointments, leave approvals, and reminders for the supervisor;

· Assists in the preparation of the budget for the department;

· Screens visitors, calls, and mail for direction to appropriate recipients or sources;

· Handles confidential assignments;

· May attend meetings, take minutes, write minutes, and distribute for approval;

· Types difficult correspondence;

· Makes travel arrangements and completes appropriate forms for scheduled travel;

· Trains employees, distributes work assignments, and reviews completed work for accuracy and completeness;

· Calculates a variety of figures for reports, letters, and staff;

· Supervises other clerical employees; and

· Performs other duties as assigned.

Minimum Qualifications

A high school diploma or equivalent. Business school or some college preferred. Leadership qualities and communication skills are necessary. Ability to use computers in a broad range of applications such as, but not limited to, the following applications: word processing; spreadsheet data entry and spreadsheet design; database maintenance.

Additional Information

This 260 day (12 month) position is located at Central Office-School Administration Building. The minimum annual salary for this position is $50,082.00. This position is available on July 1, 2024.

How To Apply

To be considered for the listed vacancy, you must complete the online application. Please upload your resume and transcripts (if applicable). If unable to upload your resume or transcripts, please mail, fax, or hand-deliver them to:

Henrico County Public Schools

Department of Human Resources

P.O. Box 23120

3820 Nine Mile Rd, Richmond, VA 23223-0420

Fax: (804) 652-3763

The School Board of Henrico County is committed to nondiscrimination with regard to sex (including pregnancy), gender, race, color, national origin, disability, religion, ancestry, age, marital status, genetic information, or any other characteristic protected by law (except where such is a bona fide occupational qualification), in employment or in its programs and activities.

Minimum Salary

Maximum Salary



Main Organization

Employment Status

Amount of Travel

Work At Home

Salary50,082.00 Annual

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