UNIV - Grants Administrator II - Department of Otolaryngology

Medical University of South Carolina | Charleston, SC, United States

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Posted Date 2/05/2024

Job Description Summary

The Department Otolaryngology – Head & Neck Surgery at The Medical University of South Carolina is actively searching for a Grants Administrator II that is responsible for providing expert pre-award and post-award knowledge. In addition, the Grants Administrator II will provide expert knowledge and training to the department research community, which includes faculty, fellows and trainees, research administrators and coordinators. This position will work closely with, the MUSC Office of Research and Sponsored Programs (ORSP), Grants and Contract Accounting (GCA) and other central administrative units to support and manage the Department of Otolaryngology grant portfolio.


Medical University of South Carolina (MUSC - Univ)

Worker Type


Worker Sub-Type?


Cost Center

CC000990 COM OTO Administration CC

Pay Rate Type


Pay Grade


Pay Range

$54,974 - $78,343 - $101,712

Scheduled Weekly Hours


Work Shift

Job Description

Job Duties:

Post Award - 30%:

o Perform grant/contract activities related to fiscal management, personnel management, procurement, supply services, auxiliary services, etc.

o Manage and monitor the post award management of the Department of Otolaryngology sponsored awards.

o Review expenditure reports to ensure that the awards are expending per the budget plan, identify and address variances with the PI.

o Ensure timely setup of multi-year grants and subcontracts.

o Responsible for tracking Facilities and Administrative (F&A) Costs associated with Center grants to ensure accurate distribution is made at the Department and PI levels.

o Provide reminders of necessary actions for invoicing, progress reports, milestone documentation or other required elements during the life of the grant/contract.

o Assist Principal Investigators with procurement of data, supplies, equipment, or other items necessary for conduct of the research as specified in the grant.

o Coordinate any required reports to include annual, monthly, quarterly, or closeout for grants and contracts, review budgets, expenses, personnel, and accounting adjustments.

o Provide reminders of necessary actions for expiring grants and contracts, verifies financial reports prepared for the sponsor by MUSC Office of Grants and Contracts Accounting.

o Responsible for the creation and routing of Costing Allocations and Payroll Accounting Adjustments for temporary grant employees and for initiating and routing designated faculty and staff Costing Allocations and Payroll Accounting Adjustments for those who have grant funding.

o Monitors all designated Costing Allocations to ensure research funding for faculty and staff are updated monthly as funding changes.

o Responsible for tracking effort and salary encumbrances of an extensive number of multi-disciplinary personnel supported on assigned Center awards and other grants, including senior faculty with multiple funding sources.

o Responsible for developing and monitoring a complex level of tracking to ensure that Costing Allocations are created in a timely manner and award is invoiced accurately.

o Responsible for maintaining detailed cFTE workbooks on each personnel supported from grant funding to accurately reflect effort on project throughout the budget year.

Pre-Award - 20%:

o Serve as the Senior Grants Administrator to interpret federal, state, MUSC and sponsor policies, procedures and regulations related to grants and contracts administration and management.

o Provide pre-award support for the development and preparation of grant applications including expert review of budget and budget justifications. Responsible for submitting internal processing forms (IPF) for competing and noncompeting grant applications, supplements and RPPR’s.

o Serve as the department liaison for the Office of Research and Sponsored Programs (ORSP) and work closely with both ORSP and Grants and Contracts Accounting (GCA) regarding carryover requests, subcontracts, re-budgeting requests, cost share documentation and changes in key personnel, effort, or scope of work.

o Recommend and develop changes in procedures or policies in accordance with changes in federal, state, and local regulations.

Leadership - 20%:

Supervise, train, and provide oversight to the Grant Administrator’s and other staff as appropriate in pre-award and post-award grants administration. Attend institutional training to keep skills current and knowledge up-to-date and disseminate training information to staff as needed. Ensure ample trained personnel resources are available to manage the departments growing grants and contracts portfolio.

Budget, Financials & Analytics -15%:

o Responsible for providing accurate and timely budgetary information to the Department Administrator & Finance Manager of designated budgets and ongoing financial adjustments for Research activity for the department, including Personnel, Operating Expenses, Transfers, Revenue and F&A for grants, contracts and other designated Accounts.

o Responsible for the preparation and monitoring of designated research budgets for the current and subsequent budget year which includes projections of personnel and non-personnel expenditures. Provides the Department Administrator & Finance Manager with research funding information to be included in the annual department budget to be submitted at the College level.

o Develops and manages research funding portfolios to provide projections and forecasting.

Advisor - 10%:

Serve as the lead Grant leader within Otolaryngology providing expert guidance, consultation and training to faculty, principal investigators fellows, and other trainees. The Grant Administrator II will also provide expert guidance and communicate best practices to PI’s in the aspects of developing and submitting competing and non-competing grant submissions, budget development and analysis review, supplemental and carryover requests and subcontracts, and in establishing contracts for other sponsored projects in compliance with federal, state, MUSC and sponsor regulations and requirements. This position will enhance Otolaryngology’s research portfolio by monitoring and making recommendations to further improve the quality of the internal review process and administrative submissions.

Other - 5%:

o Other duties as assigned to support the Departmental Grants and Finance Team, Department Leadership, and faculty.

o Plan, implement and coordinate special projects or programs.

o Prepare detailed reports.

o Assist with coordination and maintenance of database containing grant submissions and awards.

Additional Job Description

Minimum Requirements: A bachelor's degree in business administration, public administration or the social sciences and four years experience in contracts and grant administration activities. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees

Salary54,974.00 - 78,343.00 Annual
Employment Type
Full time
Healthcare & Public Health

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