Principals Secretary, Alternative School - 2024-2025 School Year

REPORTS TO: Principal and/or assigned supervisor
CLASSIFICATION: Classified
FLSA STATUS: Non-Exempt
EVALUATION: Performance of this position will be evaluated regularly in accordance with the Board’s policy on the evaluation of classified staff.

JOB SUMMARY
To assist the principal and other school personnel by the efficient operation of the school administrative office
The information contained in this job description is for compliance with the American Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual holding this position and additional duties may be assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Note: Reasonable accommodations will be made, if necessary, to enable individuals with disabilities to perform the essential functions.

1. Process correspondence by typing, composing in a neat professional manner.
2. Prepare copies or other instructional materials as assigned by the principal.
3. Process, photocopy, type and prepare forms for school utilization.
4. Maintain all files in a complete, orderly manner in accordance with building and district procedure.
5. Maintain an inventory of office and building supplies.
6. Maintain office logs and registers as assigned by the principal.
7. Maintain office mailing lists of community resource persons, school vendors, or others as designated by the principal.
8. Maintain textbook inventory records and equipment record information as required by the principal.
9. Make appointments and inform the participants.
10. Maintain student transportation bus route information and properly assign students to bus routes.
11. Inform students and parents of proper bus assignments, bus schedule and bus stop loading information.
12. Properly account for monies received, make out deposit slips and make bank deposits as required by the principal.
13. Monitor personnel attendance records and make accurate, timely reports in accord with district procedure.
14. Prepare and post notices to building employees as directed by the principal.
15. Receive, unpack and verify incoming shipments of materials.
16. Enroll, register and assist new students with necessary directions.
17. Prepare requisitions for materials and send to business office in a timely manner.
18. Receive, sort and distribute mail and other documents.
19. Other job duties and responsibilities necessary in the operation of the principals office.

1. High school diploma or equivalent.
2. One-year certificate from college, technical school or equivalent from accredited university with specialized coursework in business administration, secretarial science, or related field preferred.
3. Minimum of five years of increasingly responsible secretarial and administrative experience preferably in a public school district setting.
4. Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities to perform the essential functions of the position.
5. Such alternatives to the above qualifications as the Board may deem appropriate or acceptable.

1. Ability to write reports and correspondence consistent with the duties of this position.
2. Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback.
3. Ability to read, analyze, and interpret information.
4. Ability to effectively present information and respond to questions, inquiries, and/or complaints.
5. Displays courtesy, tact, and respect when dealing with others.

1. Ability to perform basic math using whole numbers, common fractions, and decimals consistent with the duties of this position.

1. Ability to interpret a variety of instructions and information furnished in written, oral, diagram, or schedule form.
2. Ability to identify and define problems, collect and analyze data, establish facts, and draw valid conclusions.

1. Maintains appropriate confidentiality.
2. Promotes a harassment-free environment.
3. Establishes and maintains effective working relationships; demonstrates a commitment to teamwork.
4. Ability to learn and utilize office equipment, computers, and software especially as systems are upgraded.
5. Ability to learn and upgrade job skills in order to meet changing demands of the position.
6. Excellent computer and keyboarding skills.
7. Ability to react well under pressure, handle and balance multiple demands at one time, work with frequent interruptions, and perform duties and tasks at expected levels of professionalism.
8. Extensive knowledge of and ability to perform duties in full compliance with all district, Board of Education, state and federal laws, methods, requirements, policies, procedures, and activities pertinent to the duties of this position.
9. Ability to work independently with minimum supervision.
10. Ability to use independent judgment and demonstrates initiative to act without being asked.