Standardized Test Coordinator

Schedule: Schedule will vary according to Academy needs and includes working 8 to 10 Saturdays for test administrations plus extended hours during the month of May for AP exams.

Pay Group

Type

Status

Fiscal Year Weeks

Class

Department

Location

Hourly (non-exempt)

Regular

Part-Time

Full year (52 weeks)

Staff

Standardized Testing

Hybrid

Position Purpose

The testing coordinator is responsible for planning and coordinating all standardized testing administrations both on- and off-campus and serves as the point person for any matters related to standardized testing.

Job Responsibilities

• Coordinates the logistics of all on-campus administrations of the PSAT, SAT, ACT and AP exams, which includes selecting test dates, overseeing student registration, reserving facilities, scheduling proctors, securing test materials, responding to issues, and receiving/requesting payments.
• Coordinates the logistics of all off-campus administrations of the SAT and ACT, which includes maintaining relationships with local test centers, arranging student transportation, coordinating with the dining hall, and ensuring a safe and supportive test environment for Exeter students.
• Works closely with school administrators to create a school year standardized testing schedule and recommended standardized testing guidelines.
• Distributes standardized testing fee waivers in consultation with the Financial Aid office.
• Works closely with the Learning Specialist to implement services for students with disabilities (SSD).
• Stays relevant with standardized testing best practices and ensures timely dissemination of testing-related information to necessary
• Coordinates school-sponsored standardized testing preparation services including vendor selection, student access and participation, and periodic program assessment.
• Manages standardized testing budget and oversees accounts payable
• Recruits and trains standardized test proctors.
• Writes annual program summaries and provides school-based, local and national data analysis, as needed.
• Imports standardized test scores to departmental and enterprise database systems.
• Provides ongoing direct service and support to students, parents, faculty and staff.
• Performs other duties as assigned.

Knowledge, Skills and Competencies

• Respect for diversity of identities and experiences, an orientation toward equity and inclusion, and cultural competency in all aspects of Academy life.
• Strong interpersonal skills with the ability to develop and maintain collegial relationships with students, parents, faculty and staff.
• Highly organized with the ability to multi-task with efficiency and accuracy under short-term constraints and within established deadlines.
• Adherence to published safety and security policies with an ongoing commitment to student confidentiality, privacy, and data integrity.
• Willingness and ability to learn additional applications, as needed.
• Ability to always maintain a professional demeanor and exercise restraint, including in stressful situations.

Direct/Indirect Reports

The testing coordinator has direct supervision over standardized test proctors.

Position Requirements

Education

• High school diploma or GED required
• Bachelor’s degree preferred but not required.

Experience

• Three to five years of progressively responsible and relevant experience in a school setting.
• Familiarity with standardized testing practices and exam administration policies and procedures.

Additional Requirements

1. Successfully complete a criminal background check (reviewed every 5 years).
2. Clean Driving record (reviewed annually).